We know that hiring is a team sport. Reviewing candidates, booking interviews, and making decisions usually involves more than one person — and constantly handing the request between owners just to get things done slows everyone down.

Hiring teams let you bring colleagues into a request so you can work on candidates side by side, without changing who owns it. It's the recommended way to collaborate on day-to-day request work in Fill.

Hiring teams are designed for the moments when several people need to act on the same request at the same time — for example, when two managers share responsibility for an assignment, or when a recruiter supports a hiring manager throughout the process.

With a Hiring team, your colleagues can:

Everyone stays aligned because all activity happens on the same request, with shared visibility and notifications.

Each member of a Hiring team has a role that defines what they can do:

The request owner always has full access and remains the primary contact for the request.

You can add colleagues to a Hiring team from the request details view:

The new member gets immediate access to the request and can start working on candidates straight away.

You can change a member's role or remove them from the Hiring team at any time, from the same place.

For most collaboration needs, Hiring teams are the right fit — you keep the request owner stable and add as many colleagues as you need.

Transferring ownership is for the rarer case where the primary person responsible for the request actually changes — for example, when a hiring manager goes on leave or a request is reassigned to another department.

If you want to read more about ownership transfers, see Change request owner.

The request owner and all Recruiter members of the Hiring team receive notifications about the request — for example when a new candidate is submitted, when a supplier replies on a candidate, or when an interview is booked.

Viewers can see the request and follow along but do not receive notifications.

How many people can I add to a Hiring team?

You can add as many colleagues as you need. There is no fixed limit, so feel free to bring everyone who is genuinely involved in the request.

Can a Hiring team member change request settings?

Recruiters can act on candidates and progress them through the pipeline, but only the request owner can make changes to the request itself.

Do Hiring team members get access to Supplier chat?

Yes — Recruiters can send and receive supplier messages on candidates in the request. Viewers can read conversations but cannot send messages.