There are times when you need to adjust who is responsible for a request. Fill gives you two options depending on your situation:
Hiring teams — Add colleagues to collaborate on a request without changing who owns it. Best for day-to-day collaboration where multiple people need to act on candidates.
Transfer ownership — Change the primary owner when responsibility genuinely shifts to someone else.
For most collaboration needs, Hiring teams is the recommended approach. Learn more in Hiring teams — collaborate with colleagues on a request.
How to transfer request ownership
If you need to change who owns the request:
Click on Request in the menu to the left of the screen.
You will now see the list of All Requests you have access to. Once you find the request you want to change owner for, navigate to and click on the three dots furthest to the right on that row.
Click Transfer ownership
Select the user you want to be the new owner from the list and click Confirm owner change.
When ownership is transferred, the previous owner automatically stays on the Hiring team as a Recruiter — so they retain full access to act on candidates.
What does it mean to be a request owner?
The request owner has full access to the request and all candidate actions. Once a candidate is signed, the owner gets access to future activities such as Assignments and Consultant details and history.
The request owner receives all notifications related to the request. Recruiter members of the Hiring team also receive these notifications.
When to transfer ownership vs. use Hiring teams
Use Hiring teams when you want colleagues to collaborate on candidates alongside you — add them as Recruiters (full actions) or Viewers (read-only).
Transfer ownership when the primary person responsible for the request changes — for example, when a hiring manager goes on leave or a request is reassigned to another department.